Design the annual school improvement plan with AI support

Context

A school principal or head of school who receives targeted improvement funding and must build or review the annual School Improvement Plan (SIP). This prompt helps structure the complete plan: from synthesizing the institutional diagnosis to distributing the improvement budget across actions and dimensions, following a four-dimension framework.

Originally written for Chilean classrooms. References to "PME" (Plan de Mejoramiento Educativo), "SEP" (Subvención Escolar Preferencial, a targeted subsidy for disadvantaged students), "MINEDUC" (Chile's Ministry of Education), and the four PME dimensions (DGC, DLE, DCAE, DGR) reflect the Chilean school improvement framework. Replace these with your own school improvement plan format, your improvement fund or grant, your Ministry of Education, and your national framework's planning dimensions.

Paste first

Before opening the model, have ready in plain text:

• A summary of the institutional diagnosis for the current year: a brief SWOT, key attendance indicators, results from internal assessments, or school climate data. Maximum 400 words, no individual student data.
• Progress on last year's improvement plan (if one exists): a paragraph on what was achieved and what actions were not completed.
• The improvement fund amount available for the current year.
• The strategic priorities already defined by the school leadership team or governing body.
• The submission deadline for the plan to your Ministry of Education or governing body: this will be used as the variable {{plan_submission_deadline}} in the prompt so the model calibrates the monitoring schedule to the actual deadline.

Privacy rule: Use aggregated figures or percentages. Do not paste national ID numbers, names, individual grades, or student diagnoses into the model.

Act as a specialist adviser in school management with experience designing School Improvement Plans (SIPs) for schools that receive targeted improvement funding, both public and government-subsidized.

I am going to share the institutional diagnosis of my school and I need you to help me structure the SIP for {{plan_year, e.g. "2027"}}. The plan should be organized according to four improvement dimensions: curriculum management (DGC), school leadership (DLE), student wellbeing and support (DCAE), and resource management (DGR).

**School information:**
- Name: {{school_name}}
- Type: {{school_type, e.g. "public" or "government-subsidized"}}
- Levels served: {{levels, e.g. "pre-K through grade 8"}}
- Approximate number of students: {{student_count}}
- Improvement fund available this year: {{improvement_fund_amount}} (in your local currency)
- Plan submission deadline: {{plan_submission_deadline, e.g. "31 March 2027"}}

**Institutional diagnosis (aggregated figures, no individual student data):**
{{paste your diagnosis summary here — SWOT, attendance indicators, internal assessment results, school climate data — maximum 400 words}}

**Strategic priorities already defined by the leadership team:**
1. {{priority_1}}
2. {{priority_2}}
3. {{priority_3, if applicable — delete this line if there is no third priority}}

**Dimensions to prioritize this year:**
{{indicate the 2 or 3 dimensions where you will concentrate most actions and budget, e.g. "DGC and DCAE"}}

**Progress on previous improvement plan (optional):**
{{paste a paragraph on what was achieved and what remained incomplete from last year's plan; if this is the school's first plan, write "first plan"}}

**What I need:**

1. One strategic objective for the plan (a single sentence integrating the identified priorities and naming the period).
2. For each prioritized dimension: two or three concrete actions, each with a suggested responsible role, a deadline by quarter or month, a measurable achievement indicator, and a cost estimate in your local currency (or "no direct cost" where applicable).
3. A summary table of the improvement budget by dimension, with columns: dimension — amount allocated — percentage of total.
4. Two execution risks that commonly cause problems in plans at schools similar to mine, and how to anticipate them.
5. A quarterly monitoring schedule: what to review, with whom, and in which forum (staff meeting, curriculum team, improvement plan committee). Keep in mind that the plan must be ready by {{plan_submission_deadline}}; adapt the monitoring schedule to that deadline.

Anchor every action to the diagnosis and priorities I provided. Do not propose generic actions that are not justified by the data.

Expected output

Example (trimmed from a real run):

Strategic objective: During the 2027 school year, the school will improve reading comprehension in the lower grades and regular attendance in grades 3 and 4, strengthening school wellbeing through unified protocols and social-emotional skills.

DGC-1 (sample): Professional development in explicit reading comprehension strategies for teachers in grades 1–4. Responsible: Principal + Curriculum Head. Timeline: Q1 (March–April). Indicator: 100% of teachers attend; classroom observation checklist in Q2 verifies application of at least 3 strategies. Cost: $4,200 (adjust to your local scale).

Improvement budget:

Dimension Amount % DGC $26,000 54.2% DCAE $14,000 29.2% DLE $5,000 10.4% DGR $3,000 6.2% Total $48,000 100%

The plan includes 3 actions per prioritized dimension, execution risks with anticipation strategies, and a quarterly monitoring schedule from January to December 2027.

Watch out for

• The model may propose a plan with more actions than the team can execute in parallel alongside the ordinary demands of the school year. Compare each proposed action against your school's real calendar and ask the model to reduce if necessary.
• Cost estimates from the model are approximations. Before including them in the official plan, verify that they are compatible with the eligible expense categories under your improvement fund's regulations (staffing, procurement, contracted services).
• The model may generate vague indicators such as "improve school climate." If this happens, ask it to reframe them with a baseline figure, a target, and a specific measurement date.

Suggested iteration

If the plan is too ambitious for the available budget: "The improvement fund is not enough to cover all the actions. Which would you prioritize and why, considering the greatest possible impact on the priorities I gave you?"

If you need the plan formatted for a staff meeting or governing body presentation: "Format the actions for each dimension as a Markdown table with columns: action — responsible — timeline — indicator — estimated cost."

If the school has a previous improvement plan that was largely unexecuted, add that context to the diagnosis and ask: "Identify what conditions in the diagnosis may be behind the previous non-completion, and how the new actions address them."